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University of Texas at El Paso
  • Position Number: 5296163
  • Location: El Paso, TX
  • Position Type: Fine and Applied Arts - Graphic Design

Curatorial Assistant: Exhibit Designer/Preparator

Job ID: 12002
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp

About UTEP

UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.

Position Information

Hiring Department: Centennial Museum

Posting End Date: Open until filled.

Hours: up to 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends

FLSA status: Non-exempt

Earliest Start Date: As soon as possible.

Salary: $$27,601 annually.

Required Application Materials:
  • Resume
  • Cover Letter
  • List of three references

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

Purpose of Position

Summary: The Curatorial Assistant is responsible for assisting with the creation, maintenance, and installation of the Centennial Museum's temporary exhibitions and permanent displays. This position also serves as the primary graphic designer for the Museum and Gardens, creating most exhibition graphics and publicity material for exhibitions and programs. All tasks are accomplished in conjunction with other staff members, student assistants, and contracted personnel.

Essential Functions

Exhibit Design and Installation

In conjunction with the Director and exhibit team, assists with the following: develops in-house temporary exhibits, researching the storyline, designing new exhibits, and working with outside experts as appropriate.

Gathers and studies information for exhibit design and publicity materials; Illustrates concept by designing rough layout of graphics, images and text panels regarding arrangement, size, font size and style, and related aesthetic concepts; obtains approval of concept by submitting rough layouts to the rest of the curatorial team.

Coordinates the production of design elements within the exhibition according to exhibit schedule. Designs exhibits prior to installation and makes recommendations for overcoming problematic situations.

Coordinates with the Director and/or Curators to install, arrange, assemble, and prepare artifacts for exhibition, ensuring the artifacts' safety, reporting their status and condition, and identifying and correcting any problems with the setup.

Coordinates with outside agencies, art services, and printers, and receives quotes and invoices for processing.

Prepares exhibit gallery for installation, including painting and prepping all exhibit surfaces, for example walls or cases, in addition to creating mounts and other components for display.

Installs exhibitions. Creates and mounts quality didactic material, objects, and images for exhibits.

Manages volunteers, student interns, and work studies during installations. Trains volunteers, student interns, and work studies in proper cutting and dry-mounting techniques in preparation of exhibits. Oversees their contributions to make sure they are working effectively and gives feedback to ensure quality work experience.

Assists with the maintenance and/or repair of exhibit related objects, graphics or signage.

Inspects and maintains temporary exhibits while on display.

In collaboration with the Curator of Exhibitions, plans for traveling exhibits.

Insures adherence to safe workplace practices and procedures in the handling of tools and in all preparation work and workshop spaces for all staff.

Oversees the maintenance and repair of tools and equipment; estimates costs, purchases materials, equipment and supplies.

Graphic Design

Implements design solutions that are creative, appropriate, and consistent with the Museum's and the University's brand and vision, while conveying the aims, messages, and themes of the project.

Works with staff and/or exhibit team in the development, refinement, proofing, approval, and delivery of graphic design solutions for print, digital, display, and exhibitions.

Creates and designs all publicity materials for the Museum and Gardens, including posters, flyers, postcards, digital marquees, and other formats. Works with UTEP's Marketing and Communication (MarComm) Department to ensure design guidelines are being followed.

Coordinates with Administrative Assistant to order and maintain marketing materials such as promotional items, brochures, etc.

Designs or assists with social media graphics.

Works with MarComm, staff, and work study students to update and maintain the Museum and Garden's website.

Serves as a resource for staff to ensure that they have all marketing items needed for their programs and events.

Manages design files and supports staff in the retrieval and use of files.

Curation and Collections Management

Directs and supervises curatorial, technical, and student staff in .

Assists with the Permanent Collections; photographs and digitizes collections and records; monitors security of building and other collections areas; works with Facilities Services to coordinate work in exhibition and collections areas.

Assists Curator with the maintenance of the database and the handling, mounting, care, and storage of objects in the collection.

Assists University departments such as Heritage House, the Biodiversity Collections, Institutional Advancement, and others as appropriate, with museum-related matters.

Knowledge of all Microsoft Office software and able to learn and use institutional software systems.

Knowledge of Adobe Creative Suite, primarily Adobe Photoshop, Illustrator, and InDesign and additionally, Canva.

Complies with all State and University policies.

Other duties may be assigned.

Supervisory: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Will supervise volunteers, students, and student employees.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications:

Education: Bachelor Degree.


Experience: Two years of experience, related to the statement of duties and responsibilities; or equivalent combination of education and experience.

Additional Information

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit; use hands to feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. Ability to work in confined spaces such as collections rooms. Ability to work on ladders to adjust light fixtures, install exhibition features, and paint surfaces. The employee must regularly lift and move up to 50 pounds. Special vision requirements include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at

To apply, visit

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