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University of Idaho
  • Position Number: 4924695
  • Location: Moscow, ID
  • Position Type: Business - Finance

University of Idaho

Archivist and Special Collections Librarian

Location: Moscow

Division/College: General Library

Employee Category: Faculty

Pay Range: $58,000 annually or more depending on experience

FTE: 1

Full/Part Time:

Position Summary:
The Archivist and Special Collections Librarian, in collaboration with the department head, leads prioritization, planning, and action for preservation and access of collections donated to the repository. The position oversees that public research tools are maintained and of consistent quality, as well as the internal records used for tracking donations. The position works across campus to build relationships with teaching faculty to increase the use of archival resources in university courses. The position supports departmental efforts which includes reference, instruction, and community outreach.

This is a 12-month, fiscal year, tenure track faculty position. Faculty rank (assistant professor/ associate professor) is negotiable based on experience relative to university and library bylaws. Tenure status is not negotiable.

Assists unit head with prioritization, planning, and action for preservation and access of collections:
  • Oversees collections including appraisal, accessioning, arranging, and processing of materials in many different formats (paper documents, photographs, audio-visual materials, electronic resources, etc.).
  • Develops a program for addressing ongoing processing needs.
  • Facilitates access to University Archives collections for students, faculty, and other patrons.
  • Addresses collection preservation and security concerns as needed.
  • Works with organizations and relevant campus units to transfer records with significant historical value to the library archives.
  • Interacts with potential donors as directed by the Head of Special Collections and Archives.
  • Travels to acquire, transport, accession, and store collections, as required.

Oversee public research tools and archival records:
  • Creates intellectual access tools, such as archival finding aids, in compliance with current standards such as EAD and DACS.
  • Ensures consistency of public facing finding aids as well as records maintained for internal use.
  • Reviews and develops patron research tools for department website and beyond.
Builds relationships with teaching faculty, provides instruction and orientation for students:
  • Reaches out routinely to campus professors and instructors to discuss relevant archival material and offer instruction in archival use.
  • Teaches students and others to identify and use Special Collections and Archives collections.
  • Presents instructional sessions for groups and individuals served by the libraries.
General Responsibilities:
  • Works in various ad hoc capacities as assigned and needed.
  • Provides reference service for on and off-campus patrons.
  • Assists in exhibit preparation.
  • Creates, develops, and expands digital collections.
  • Promotes the use of collections on and off campus.
  • Supports the objectives and requirements of the unit.
Service to the Libraries and the University:
  • Serves on library and university committees, task forces and teams, especially those relevant to Special Collections and Archives.
  • Serves as official U of I Libraries representative to institutional, regional, and national organizations at the request of the unit head, Associate Deans, or Dean.
Professional/scholarly activities:
  • Devotes time to maintain knowledge of pertinent professional developments. Participates in regional, national, or international professional organizations as well as attends workshops, institutes, meetings, symposia, etc.
  • Engages in professional development activities, such as publishing scholarly papers, other writing, presenting at symposia, lecturing, giving interviews, etc.

Minimum Qualifications:
  • Masters degree from an ALA-accredited library program or the equivalent
  • Experience using analytical, interpersonal, and oral and written communication methods.
  • Experience working effectively, independently, and collaboratively in a collegial environment.
  • Experience managing collaborative projects from beginning to end.
  • Experience implementing archival best practices, or evidence of education pertaining to archival best practices.
  • Experience processing archival collections and creating finding aids.
  • Experience with ArchiveSpace or other archives information management system.
  • Experience with the use of metadata and metadata standards.

Preferred Qualifications:
  • Evidence of scholarly engagement in the field of archives, library or information sciences.
  • Demonstration of creativity or innovation in library services.
  • Knowledge of the history of Idaho or the Pacific Northwest.
  • Ability to resolve problems that arise when handling non-standard material, in collaboration with colleagues.
  • Demonstrated experience preserving and providing access to multiple mediums of archival materials.
  • Experience providing reference support.
  • Experience with digitization of archival material.

Physical Requirements & Working Conditions:

Required Licensures, Certifications or other

Posting Number: F001203P

Posting Date: 01/09/2024

Closing Date:

Open Until Filled: Yes

Special Instructions:
Applications received by 2/15/2024 will receive first consideration.

All applicants are asked to submit their curriculum vitae, a letter of qualification, and three references.

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit:

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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